Assistant Property Manager - Commercial Medical
Healthpeak Properties
Full-time
On-site
Houston, Texas, United States
Real Estate
POSITION RESPONSIBILITIES
Responsibilities include but are not limited to:
POSITION REQUIREMENTS
Responsibilities include but are not limited to:
- Develop and maintain working relationships with tenants and decision-makers
- Coordination and implementation of portfolio-specific tenant outreach programs
- Address tenant concerns quickly, professionally, and economically
- Attend regular meetings with Senior Property Manager and key tenants to review property operations
- Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
- Review, code, submit and track vendor invoices
- Prepare purchase orders and service agreements
- Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc
- Coordinate tenant survey process, including annual action plan implementation
- Maximize recoverable income on a property-by-property basis
- Prepare tenant billings
- Monitor and collect accounts receivables from tenants
- Work with the Senior Property Manager to develop and manage operations within each respective property budget
- Assist and support the Senior Property Manager in the preparation of monthly property financials
- Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
- Inspect properties on a frequent and consistent basis, and make recommendations based upon data collected
- Assist with collection and coordination of market data, including market rents and operating expense estimates
- Coordinate all phases of pre- and post-move in process
- Oversee projects as requested by Senior Property Manager
- Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
- Regularly review receivable reports and follow up on delinquent payments
- Performs other duties as assigned by Senior Property Manager and Regional Property Manager
- Perform all duties assigned to the Senior Property Manager in their absence
- Ability to travel locally, between assigned properties, approximately 15%
- Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week
POSITION REQUIREMENTS
- 1-3 years of experience in commercial real estate property management, experience in healthcare property management strongly preferred
- High School Diploma or GED required; Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting strongly preferred
- Professional designation from BOMA, IREM, or CCIM is preferred
- Advanced Word experience, including PowerPoint, Excel Pivot Tables, VLOOKUP, TEAMs, ZOOM, and Data Tables preferred, experience with Yardi and MRI are beneficial
- Ability to multi-task and prioritize tasks
- Experience in the analysis of operational and financial data
- Possess strong initiative and sense of personal responsibility
- Ability to establish and maintain rapport with business community and interact with various levels of professionals
- Excellent organizational, written, and verbal communication skills