Bookkeeper/Front Office Coordinator

JOB TITLE:  Bookkeeper/Front Office Coordinator

FLSA STATUS:  Hourly Non Exempt

DEPARTMENT:  Public Sector Finance

REPORTS TO: Director of Finance, Public Sector

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION:  Houston, TX

TRAVEL:  0-10%

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer phones promptly and professionally, direct calls to appropriate parties.


• Monitor company voicemail and properly relay messages.


• Welcome and assist visitors.


• Responsible for incoming and outgoing mail and packages.


• Maintains office supply and breakroom inventory and replenishment.


• Coordinate building maintenance and inspections.


• Email company correspondence and memos.


• Maintain shared calendars.


• Verify and submit vendor invoices for payment.


• Cash application for customer payments.


• Aged Accounts Receivable reporting.


• Crosstrain and assist billing procedures.


• Work client chargebacks.


• File, Scan, and Copy documents as needed.


• Coordinate office events.


• Performs other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE): 

• High School Diploma or equivalent or 2+ years of office or clerical experience.


• Must be highly skilled in the use of Excel spreadsheets.


• Excellent time management skills with a proven ability to meet deadlines.


• Strong level of organization with excellent oral and written communication skills

• Must have excellent work habits, including a willingness to work the hours necessary to get the job done.

• Demonstrated ability to work calmly in a fast-paced team environment while effectively managing multiple projects.


• Ability to think critically to bring efficiency to processes.

Preferred Qualifications:

• Associate degree in office administration or related field or 2+ of office and bookkeeping experience in leu of a degree.