CoMET/Dispatch Administrative Assistant

Results Statement Story:

Do you get a “kick” out of creating order out of chaos? Maybe you enjoy working in a fast-paced environment and interacting effectively to organize facilities, people, events and documents in way that is coherent, pleasant to deal with, easy to understand and navigate? Can you be trusted with confidential information, and trusted to make strong, reliable commitments? Can you work well with team members who may sometimes be demanding and disorganized, and still reliably and consistently deliver valuable results? Are you coachable, willing to learn and grow?

Our team has a very busy schedule and a heavy workload and interacts frequently with various stakeholders in the course of supporting other departments and the vision of the firm. In order for the team to be focused and successful where most needed, it needs someone who can offer valuable General Administrative/Dispatch assistance (including standard responses to correspondence, data entry, filing, archiving, typing, proofreading, formatting, copying, scanning and routing documents, etc.).

• Does this sound like a team you want to be on?
• Can you own the building appearance to a given standard, without needing to be told what specific tasks must be performed
• Can you adequately coordinate building maintenance activities, and manage various building service providers
• Can you interact effectively with people from various backgrounds such that they cooperate with you to get the results you want?
• Are you willing to learn and perform basic accounting tasks? 

HVJ needs a committed Administrative Assistant and Dispatcher to take ownership of ensuring standards are met and coordinating or executing various clerical and other tasks or assignments related to general administration as directed, and consistent with the firm’s vision and initiatives.

If all of this appeals to you, you may have just found your new home! 

Ongoing Work:

• Experience with Construction Material Testing lab dispatch functions.
• Dispatch techs for Testing /Inspections services on project and per schedule receive from Client representative assigned to the project.
• General Administrative task including data entry, filing, archiving, typing, proof reading, formatting, copying, project close outs, sending surveys, ordering insurance certificates, scanning and routing documents.
• Assist in preparation and flow of all construction materials documentation, record keeping, and filing.
• Assist in Preparing project setups for new projects and monthly invoicing.  
• Must have good communication skills for dealing with clients and technicians.
• Document work performed by time spent, as appropriate.
• Assist other personnel at the direction of manager.
• Perform duties in a safe, cheerful, efficient, and workmanlike manner.
• Other administration functions as directed by Manager. 

Key Criteria/Requirements:

• High school diploma or equivalent.
• Strong skill/experience in Microsoft Outlook, Word 2013, and Excel 2013  
• Database knowledge, Deltek Vision, Site Manager ,SpectraQest, or TxDOT i2MS a plus

Key Competencies:

• Excellence
• Mutual Respect/Likeability
• Integrity
• Care/Listening
• Resourceful/Initiative
• Organized / Planner
• Team Player
• Communicative
•  Ambitious 

Benefits:

• 401(k)
• 401(k) matching
• Dental, Vision & Health Insurance
• Employer Paid Life, AD&D, Disability Insurance
• Paid Time Off
• 8 Paid Holidays
• Employee Assistance Program 
• Referral Program 
• Professional development & growth opportunities
• Tuition Reimbursement 
• Incentive Pay Eligibility 

HVJ is an Equal Opportunity Employer.