EXPERIENCE
-Complies and analyzes financial information in preparation for entry into various financial statements and accounting reports.
- Reviews budgets, such as expenses, payroll entries, revenue, invoices, and other accounting documents.
- Keep up to date with office and project bills payments, making sure they are paid on time and schedule them a week ahead of time with owners’ approval.
- Create and submit invoicing for payment.
- Meets deadlines and works under pressure to produce accurate results.
- Certified Payroll
- 5+ years in accounting, preferably in the construction setting.
QUALIFICATIONS
- Quick Books knowledge
- Proficient in Microsoft (Outlook, Word)
- Expert Microsoft Excel
- Minimum of 5 years’ experience
- Payroll knowledge of construction payroll
- Construction AP/AR (full-cycle accounting)
- Bilingual (English and Spanish is a plus)
- Construction Accounting Background Experience
RESPONSIBILITIES
- Direct report to the Company President – responsible for the management and oversight of all accounting functions, including A/P, A/R, payroll, banking, general ledger maintenance.
- Approve all A/P check runs before processing payment.
- Monitor fixed assets activity in detail.
- Monthly review of job cost activity ensuring consistent and proper coding
- Handle all aspects of construction payables, including coding, update worksheets and maintenance of the job chart of accounts.
- Process contractors’ payment applications for monthly billing.
- Strong understanding of QuickBooks, Accounting principles, Construction Job
Costing.
- Perform monthly close and related journal entries, using QuickBooks.
- Monthly Bank Reconciliation
- Reconcile monthly credit card statements.
- Flag and clarify any unusual invoice items or prices.
- Prepare weekly cash flow statement for use by management.
- Track cost and progress billings for multiple ongoing projects.
- Track on going job expenses to verify completion within budget.
- Review all invoices for appropriate documentation and maintain approval from
(field supervisor/ project management / owner) prior to payment.
- Prepare quarterly job cost schedules, including WIP reports to be distributed internally as well as to an outside CPA firm
- Sort and code invoices and match them to corresponding purchase orders.
- Issue payments to vendors as approved by direct owner / direct supervisor.
- Spot errors and suggest ways to improve efficiency and spending.
- Oversight of lien releases and assuring documentation is complete as part of the
A/P or A/R process.
- Prepare all payroll tax filings, including weekly 941 payments and quarterly payroll tax reporting, including 941 return, 940 payment
- Prepare all yearly Employee W-2 Statements and Vendor 1099’s.
Monday-Friday 7am-4pm