Grant Administrator

Perform grant administrative and accounting duties including general ledger review , record and post Journal entries and accruals, perform monthly account reconciliation, run and review income statements, record monthly revenue , assist in annual audit , submit monthly billing report, and other related financial tasks.

• Ensure all expenditures are posted for each billing period


• Review and research expense coding, as needed


• Review general ledger for coding accuracy and initiate journal entries for corrections


• Compile documentation and prepare adjusting journal entries for expense accruals

• Prepare and submit monthly, quarterly and annual grant and contract billing reports and invoices to funding sources including providing service units and expenditures


• Prepare regular reconciliations of accounts receivable balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending


• Provide monthly expenditure GL reports and the summary reports to program staff


• Prepare schedules, reconciliations, grant and contract close-out reports related to grant spending as well as review any contract close-out reports or other summaries related to grant and contract spending


• Review reconciliations prepared by other Grant Administrators of balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending required for the Agency’s annual audit


• Maintain grant and contract billing files including; monthly billing documentation, reconciliations, invoices, budget and subsequent budget amendments, closeout and monitoring reports, as well as any significant grant and contract correspondence


• Communicate with external contract managers as well as internal program managers/directors to facilitate appropriate contract spending, billing accuracy and timely payment. Furnish, revise and update internal and external reports as necessary


• Contribute to team effort by accomplishing related results as needed


• Prepare information for closing of monthly an annual accounting periods


• Assist with other accounting duties and special projects as needed


• Performs other duties as assigned