Our client, a Houston area law firm, has a new opportunity for an experienced Real Estate Legal Secretary/Legal Administrative Assistant to join their firm. While working both independently and collaboratively to accomplish a dynamic set of tasks as may be assigned, day-to-day responsibilities include, but are not limited to:
Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
Prepare minutes of the Board meetings.
Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
Maintain district files and permanent documents.
Review and finalize correspondence, including proofreading, editing and redlining.
Record all client billable hours on the firm's tracking system timely.
Requirements:
5 or more years of experience supporting multiple litigation attorneys in a law firm setting.
Experience supporting litigation and corporate attorneys is required.
Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) required. Advanced skills include the following with Microsoft applications: inserting PDF documents and images in to MS Word documents, ability to create, edit and use table of contents and table of authorities in MS Word, merging Word and Excel documents, inserting page breaks, creating section breaks, and using Workshare compare and NetDocs.