Office Administrator - HOLT Truck Lease

HOLT Truck Lease is looking to hire an Office Administrator for its Houston location. The Office Administrator performs a variety of administrative support activities. Coordinates all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-­development

Essential Functions:

• Models, promotes, reinforces, and rewards the consistent use of HOLTs Values Based Leadership (VBL) tools, models and processes to ensure alignment with our Vision, Values, and Mission.
• Facilitates truck bookings for new, sold, and moved in
• Maintains all truck
• Maintains and updates all truck maintenance/asset management screens in I8S according to schedule A's and/ or truck moves in fleet.
• Invoices for sold trucks/notify
• Handles fleet Charge/Warranty
• Processes monthly Dealer Statement from National
• Administers purchase orders
• Maintains a list of all trucks in fleet
• Manages monthly lease billing (local and National Accounts)
• Collects lease mileages
• Reviews lease tolls - research, pay, rebill
• Audits Monthly National Account
• Performs miscellaneous
• Creates yearly - CPI Worksheets and
• Creates yearly - PPT calculations, worksheets
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures
• Requires regular and punctual employee

Knowledge, Skills, and Abilities:

• Beginner to intermediate knowledge of Microsoft Office products (Word, Excel, Outlook, etc.)
• Ability to use a multi-line
• Ability to calculate, post, and manage accounting figures and financial
• Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization
• Self-starter and the ability to work independently
• Research and investigation experience
• Ability to solve problems
• Excellent verbal, written, and communication skills
• Excellent interpersonal and customer service skills

Education and Experience:

•  High school diploma or equivalent
• Up to three years of work experience

Supervisory Responsibilities:

•  None

Travel:

•  Up to 10% may be required.

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• This role routinely uses standard office equipment such as computers, phones, handheld devices, photocopiers, filing cabinets and fax machines
• Occasionally moves or transports items weighing up to 30

Work Environment:

•  This job is generally performed in a professional office
• Frequently works at fast pace

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.