Office Administrator - Houston, TX

At Aquatech, we tackle the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprint. As a leading global provider of water and process technology solutions, we help the world's most recognized companies achieve their sustainability and operational goals by implementing innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery. Our work catalyzes the transition toward a more sustainable future and showcases our commitment to addressing water's role in climate adaptation. Learn more at www.aquatech.com.

Aquatech needs a full-time Office Administrator to work in our Eldridge Pkwy, Houston, TX office. The hours are Monday - Friday 8:00 am to 5:00 pm. This person will perform the duties described in the job description below and will be considered a Non Exempt employee.

Job Responsibilities:

• Responsible for office set up and design of new office space, (i.e. procurement of furniture, coordination of delivery and assembly, supplies).
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Responsible for welcoming Aquatech management, customers, and suppliers; coordinating/arranging conference rooms, coordinating working meals as needed (breakfast/lunch), turning over conference rooms in between meetings.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars.
• Oversees front desk reception including telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, including ISO documentation, and other files.
• Performs other related duties as assigned.
• Liaison with HR for new hires and onboarding.
• Participate in the corporate safety committee.
• General office administration.
• Liaison with IT, coordination of laptops and general office equipment.
• Work with the Travel Coordinator as needed to arrange flights and accommodations.
• Responsible for onsite engagement such as milestone awards or wellness initiatives.
• Liaise with landlord for general maintenance and coordination of building renovations or issues.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

Exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

• A high school diploma or equivalent is required; an associate’s degree in office administration or a related field is preferred.
• At least three years of administrative and clerical experience required.
• Experience working for an engineering company. (Preferred, not required)
• Expert in the use of Microsoft Office; particularly Outlook, Word, Excel, and PowerPoint
• Experience with presentations and report writing.