Real Estate and Facilities Coordinator

Real Estate and Facilities Coordinator

Company Overview

At WhiteWater Express, we're more than just a car wash; we're a company built on respect, communication, and a passion for people. Our dedicated teams are passionate about people and leading others, and we believe that personal growth is the key to our organizational growth. If you're flexible, adaptable, and ready to take on new challenges, we want you to succeed with us, not just at work, but in life.

We currently have 123 units and will be at 126 open at year end. We will be adding anywhere from 15-30 units per year over the next several years in all of our markets. We are focused on either building or acquiring high performing units in our existing markets as well as the opportunity to enter new markets through acquisition.

Location: 106 Vintage Park Blvd., Suite 100, Houston, TX 77070

Job Summary: 

The Real Estate and Facilities Coordinator handles a variety of facilities and real estate-related functions supporting the real estate development processes and maintenance for new and existing WhiteWater locations. 

This person will build and maintain healthy relationships between WW team members, vendors and contractors. The three areas of focus will include: assisting in the management of real estate entitlements; managing facility support requests handled via dispatch from our home office; and management of all required permits, licenses, regulatory testing and other required regulatory or jurisdictional documentation for the operation of our car wash locations.  

This position reports directly to the EVP of Real Estate and will work with our team of construction and capex directors and managers, our facilities coordinator, our maintenance director and technicians and our accounts payable team.

Responsibilities:

Real Estate Development

• Assist in the coordination of entitlements processes.
• Assist in the management of all consultants for each project.
• Organize and maintain digital copy of all project files, coordinating with the Real Estate, Finance, Maintenance, and Construction teams.
• Collaborate with various vendors to track and complete due diligence items on new location development, ensuring all required items are provided.
• Assist with permit application process.

Construction Management

• Coordinate with general contractors to establish permanent utility accounts and connections for newly permitted sites.
• Ensure execution of proper documentation and process for every project.
• Ensure issue of close out checklist and submission of close out documents.
• Gather and resolve fee information from municipalities and public utilities.
• Assist the internal team to source new contractors and consultants as needed to support the continued growth of the brand in new and existing markets.
• Reconciliation validation to ensure completed work matches approved scope of work order and invoice charges and that final invoice has been submitted to AP for payment processing.

Facilities Support

• Support facilities maintenance team for the general upkeep and maintenance of buildings as needed.
• Assist as needed in the management and routing of service requests received through a third-party facilities platform for facilities related repair & maintenance needs.
• Assist with the management of the annual Capital plan and budget as needed.
• Assist with special projects and additional tasks as needed.

Requirements:

• Minimum of 5 years’ experience in a Facilities Management role (must have multi-unit experience). 
• Advanced computer technical skills (such as MS Excel, MS Word, MS PPT).
• Ability to multi-task and communicate clearly to all levels of internal management.
• Excellent problem solving and critical thinking.
• Strong attention to detail.
• This role is expected to have independent judgment.
• Well-versed in technical/engineering operations and facilities management best practices.
• May be required to be “on call” after hours to respond to emergency maintenance situations. 
• Ability to respond in a timely manner to requests by e-mail or telephone for facilities support. 
• Documents, tracks, and monitors assigned requests to ensure prompt resolution.  
• Relies on experience and judgment to plan and accomplish goals.  
• High School Diploma Required.

What We Bring to the Table

• No late nights! Hours of Operation: 8a-5p Mon.-Fri. 
• Vacation Time: Because we believe in a work-life balance
• Pet Insurance: To keep your furry friends healthy and happy
• Free Car Washes: Because we like to keep things sparkling
• Internal Professional Development: Because your growth is a priority
• Top-Notch Benefits: Including health, dental, and vision insurance to eligible team members
• Competitive Earnings: 55K-60K Annual Base; To commensurate with experience
• Company Matching 401(k) Plan: To help you build your financial future
• Additional Coverages: For life, short-term, and long-term disability; for your peace of mind
• Flexible Spending Account (FSA): For medical and child expenses, so you can take care of what matters most