Workers Comp/ Leave Administrator - I

JOB SUMMARY: The Leave Administrator Level 1 will be responsible for administering and managing various employee leave programs, including Workers' Compensation, Family and Medical Leave Act (FMLA), Personal Leave, Short-Term Disability (STD), Long-Term Disability (LTD), and Leave of Absence (LOA). This role involves collaborating closely with third-party administrators to ensure the smooth and compliant handling of leave cases. The ideal candidate will be detail-oriented, have strong communication skills, and be able to handle sensitive information with confidentiality.

ESSENTIAL FUNCTIONS, ROLES, AND RESPONSIBILITIES:

• Workers' Compensation Administration:


• FMLA Administration:


• Personal Leave Administration:
  
  
  
  •  Coordinate with third-party administrators to process and manage Workers' Compensation claims.
  
  
  • Monitor and follow up on claims to ensure timely and accurate processing by thirdparty administrators.
  
  
  • Maintain records and ensure compliance with state Workers' Compensation laws.
  
  
  • Work with third-party administrators to manage and track FMLA leave requests, ensuring compliance with federal regulations.
  
  
  • Coordinate with employees, management, and third-party administrators to communicate FMLA eligibility, rights, and responsibilities.
  
  
  • Maintain accurate records of FMLA leave and ensure proper documentation is collected and filed.
  
  
  • Administer and process personal leave requests in accordance with company policies.
  
  
  • Communicate leave policies and procedures to employees and management.
  
  
  • Ensure accurate tracking and record-keeping of personal leave balances and usage.
  
  
  
  


• Short-Term and Long-Term Disability (STD/LTD) Administration:


• Leave of Absence (LOA) Administration:

EDUCATION, TRAINING, EXPERIENCE:

CERTIFICATIONS, LICENSES, REGISTRATIONS: N/A

JOB KNOWLEDGE, SKILLS, ABILITIES

• Collaborate with third-party administrators to manage the administration of STD and LTD benefits, including claims processing and communication.


• Ensure timely submission of claims and proper documentation in coordination with third-party administrators.


• Maintain records of STD and LTD claims and communicate status updates to employees and management.


• Administer and manage LOA requests, ensuring compliance with company policies and applicable laws.


• Coordinate with employees, management, and external vendors to facilitate a smooth transition back to work.


• Track and maintain records of LOA, including reasons for leave and expected return dates.


• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.


• 1-2 years of experience in leave administration, human resources, or a related field.


• Basic knowledge of FMLA, Workers' Compensation, STD, LTD, and other leave-related regulations.


• Experience working with third-party administrators for leave programs is preferred.


• Strong organizational and time management skills.


• Excellent verbal and written communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Ability to handle sensitive and confidential information with discretion.


• Strong attention to detail and accuracy.

SUPERVISORY RESPONSIBILITIES: None required

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand; walk; reach with hands and arms; talk and hear.


• Regularly required to use hands to finger, handle, or feel.


• Regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds.


• Close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• Normally work in an office environment; however, occasionally may work at a branch location or manufacturing facility.


• Occasionally may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc. while visiting a branch location or manufacturing facility.


• The noise level in the work environment is usually moderate.

Disclaimer: Cactus Companies is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected by applicable discrimination laws.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may, and probably will be asked to perform other duties as required. Each employee, regardless of classification, is required to maintain a safe, orderly and clean workplace, using safety precautions and observing safety rules at all times.