Accounts Receivable Administrator

River Oaks Country Club has been certified as a Great Place to Work! Come and join us!

 

Reporting to the Controller, the Accounts Receivable Administrator is responsible for both Member and Event Billing and posting of Member and events revenues.  Working in an accounting team of 7, the work is fast-paced with considerable contact with the Members and other departments in the Club. The ideal candidate is able to work overtime throughout the year particularly at month- and year-end).

 

This is a full-time, on-site position. Pay rate from $24/hour dependent upon experience.

 

• Audits, updates and files daily Point of Sale chits to accounts receivable and the general ledger.


• Responds to Member’s phone calls and e-mails to answer questions and resolve disputed charges.


• Verifies account discrepancies and disputed charges by obtaining background information from relevant departments and investigating the situation.


• Prepares ACH file for monthly automatic debit payments by Members and post payments to Member accounts.


• Posts reciprocal club transactions each month and monitor collections of reciprocal club charges.


• Log member payments by recording cash, checks, lockbox, e-lockbox and ACH payments.


• Run various reports throughout the month ahead of deadlines e.g. end-of-day reports for updated charges and pay period reports to prepare for payroll processing.


• Prepares and distributes monthly Member statements.


• Maintains, audits and updates Member fee billing schedules in Jonas to ensure that Members are billed correctly for dues fees and assessments.

• Maintains and audits the final charges billing for Club banquet events before posting into JONAS.


• Reconciles event billing revenue and expenses GL accounts.


• Matches and reconciles final charges billing GL codes with the invoices before submitting to Accounts Payable for payment.


• Maintains certificate for tax exempt organizations.


• Ensures accurate and timely receipt and recording of deposits and final payments on banquet events.


• Takes phone calls and e-mails to answer questions and resolve billing issues on all events hosted by the club.


• Prepare a list of, and letter for, past due Members.


• Review and update departmental procedures to ensure they reflect current process and procedures.

• Able to effectively communicate in a professional and friendly manner.


• Naturally acts with the Member in mind; Is dedicated to meeting the expectations and requirements of Members and the Club.


• Remains calm under pressure and works quickly to develop solutions or resolutions to problems conflict.


• Manages confidential and sensitive information with eminent discretion and integrity.


• A team player, willing to produce and follow through on projects and deadlines, collaborating with multiple departments and managers.


• Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations.


• Enjoys working hard and seizing opportunities as they present themselves.


• Exceptional attention to detail.

• High School diploma required. Associates degree preferred.


• A fluent English-speaker


• 2 years’ experience working in an Accounts Receivable department in the hospitality sector e.g. private club, hotel, resort.


• Experience working with JONAS software a plus.


• Proficient in MS Excel and Word.


• Reliable transportation.


• Excellent written and verbal communication skills.

The Club and Our Benefits: We offer excellent benefits for full-time positions including:

Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees).

 

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service. 

 

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer: Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.