Administrator

Wood Group is looking for an Administrator to support our Willow project in Houston, TX. This is a Hybrid position with Tuesday, Wednesday, and Thursday in-office.

Key Responsibilities:

• Performs full clerical, administrative and general office duties involving transcription, typing, record and 
file maintenance, data entry and telephone reception. 
• Requires an understanding of the content of the manager’s job and method of operation as well as 
knowledge of departmental operations and procedures. 
• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending 
matters 
• Acts as receptionist for the manager, screening correspondence and telephone calls 
• Schedules appointments and coordinates arrangements for meetings 
• Prints, organises and prepares information for meetings 
• Arranging travel/accommodation/car hire
Prepares routine letters and memoranda for manager’s review 
• Organizes and expedites flow of work through office and initiates follow up action 
• Support in collecting information and data for reporting 
• Populates templates and creates documents 
• General office housekeeping activities as required 

Qualifications: 
 

Minimum 2 years experience in an administrative role

Knowledge, skills and experience: 

• Competent in Microsoft Office and wider IT software
• Excellent verbal and written communications skills 
• Attention to detail 
• Ability to manage a high volume of work and prioritize 

Personal attributes: 

• Proactive and positive, works calmly under pressure 
• Works closely with others to achieve results 
• Flexible and customer focused 
• Organized and efficient