Assistant Property Manager

Job Summary: 

Assist the Property Manager with all on-site operations and achieving property financial and operational objectives of our commercial portfolios. Oversee property maintenance, accounts payable/receivable and assist with capital projects. Position also works with the Property Manager to ensure that all activities are conducted in compliance with all local, state, and federal, landlord/tenant and real estate laws.

Job Responsibilities:

• Works with property management team to minimize expenditures, maximize revenues and adhere to budgeted cost parameters. 
• Works with office staff and accounting department to ensure all rent is collected as due and that all revenue data is posted correctly.
• Manages preparation of all tenant correspondence, including late payment notices. 
• Works with legal counsel and Property Manager to execute unlawful detainers and 3 Day Notices as required. 
• Produces monthly tenant delinquency reports and property accruals. 
• Works with property manager to complete monthly financial and property activity reports. 
• Works with property manager to prepare annual budgets and tenant CAM Reconciliations. 
• Schedules site visits regularly. 
• Shows vacant suites as necessary and explains property rules and regulations. Ensures all move-in/move-out paperwork is completed correctly and has been approved by the property manager. 
• Ensures all suite, move-in, move-out and other leasing data is entered correctly and in a timely manner into the on-site property management software system. 
• Works with management team to administer renewal program and works to maximize tenant renewals. 
• Works with property manager to hire, train and develop on-site employees according to company policy and procedure. 
• Assists property manager with counseling and reviewing employees as necessary and as required by company policy and procedure. 
• Works with property manager to develop an effective, proactive team that works together to achieve property objectives. 
• Works with property manager and maintenance team to ensures that suites, common areas, and grounds are maintained according to property objectives. 
• As required, inspects suites, common areas, and property to insure adherence to property standards. 
• Works with property manager to insure adherence to company safety standards, policies, and procedures. Works with property manager to ensure that all safety inspections are completed as required and ensures adherence to company key control policies. 
• Completes, as necessary, all required paperwork for all liability, workers’ compensation, and property insurance claims. Oversees tenant and vendor insurance program. 
• Takes escalated service requests and works with property team to ensure adherence to customer service standards. Works with on-site staff to ensure that tenant issues are dealt with in a timely manner and that proper follow-through is done. 

Requirements: 

• Must have at least a high school diploma or equivalent.
• Experience in commercial real estate, or other similar work experience is preferred.