Business Administrator

About Pleasant Hill Ministries

Pleasant Hill Ministries has been a cornerstone in the 5th Ward community for nearly a century, beginning its mission as Pleasant Hill Baptist Church in 1925 and expanding into Pleasant Hill Community Development Corporation in 1995. Embracing the essence of serving suffering humanity, the organization is dedicated to creating a lasting impact through innovative programs centered on spirituality, comprehensive ministry, and community revitalization. Beyond its foundational church, Pleasant Hill Ministries has furthered its commitment by constructing a senior independent living facility, an event meeting space, and multi-family housing units on its campus. This multifaceted approach showcases the organization's deep-rooted passion for uplifting individuals and communities, embodying a steadfast focus on enhancing the well-being and prosperity of all those they serve.

About the Position

Pleasant Hill Ministries is currently on the lookout for a Business Administrator to join their team and be a vital part of their ministry and community development endeavors. This position holds great importance in ensuring the smooth running of the organization's various entities and activities. As a ministry and non-profit organization, Pleasant Hill values individuals who can seamlessly engage with individuals from diverse backgrounds. The ideal candidate will play a pivotal role in managing administrative tasks and providing essential support to help further the mission and objectives of the organization.

Business Administrator Job Duties:

• Providing office support including customer and employee support


• Keeping well-organized files and records of business activity


• Researching company data and archived reports


• Keeping computer databases up to date


• Interacting with clients either on the phone or in person


• Answering phones and connecting calls to the proper department/person


• Following up on business communications, billing, and ordering


• Communicating with materials suppliers and vendors


• Invoicing


• Using spreadsheets to track expenses and company spending


• Collecting and imputing company data


• Learning about the company’s mission and available products/services


• Building relationship with members, clients, and vendors


• Sending emails and occasional faxes


• Preparing documents by printing, copying, and binding


• Writing and editing company correspondence


• Assisting with minor technical support


• Acting as a personal assistant to the executive team


• Scheduling appointments and events


• Ordering office and supportive stationery and supplies


• Preparing meeting rooms for meetings and events


• Participating in office meetings and taking meeting minutes


• Giving feedback on office efficiency and suggesting possible improvements


• Ready to any other administrative tasks that are required.

Business Administrator Skills and Qualifications:

• Office Management


• Reception


• Filing


• Bookkeeping


• Organization


• Proficiency in Microsoft Office Suite and QuickBooks


• Time Management


• Attention to Detail


• Problem Solving


• Multi-tasking


• Order Management


• Invoicing


• Reporting