JOB SUMMARY
EnSiteUSA is seeking an experienced, self-starter to join our HR Team in the role of Human Resources Coordinator. This individual is responsible for performing the Company’s onboarding, documentation including record-keeping, file maintenance, HRIS and payroll data entry, and offboarding. The ideal candidate will work independently to provide administrative support and contributes to a team that delivers exceptional customer service.
DUTIES AND RESPONSIBILTIES OF THE JOB
• Maintains confidentiality on all matters related to the position and the organization.
• Performs on-boarding duties for new hires and off-boarding of office & remote employees.
• Coordinates new hires with department managers and coordinators.
• Performs company background checks and reviews results for compliance.
• Assists with hiring related tasks such as job description review, posting of jobs on Company website, reviewing resumes, setting up interviews, conducts initial phone screens and offer letter preparation.
• Assists with recruiting of various roles, as needed.
• Performs employment related tasks such as revisions, direct deposit changes, employment verification requests, documentation for personnel files, EEO statistics for government filings and other reporting requirements.
• Maintains current and accurate employee information in HRIS and Payroll systems.
• Works effectively in a team environment and provides HR administrative support to all levels of organization.
• Effectively communicates with various levels of management, staff and/or external contacts.
• Runs reports for HR and Payroll, prepares other reports as requested by other departments.
• Serves as main point of contact for all employee HR related requests and questions.
• Conducts exit interviews.
• Demonstrates familiarity with various payroll functions: tax forms, 401(k), payroll deductions.
• Processes updates to employee records in payroll system - ADP WFN.
• Assists with benefits administration including Annual Open Enrollment.
• Performs ad-hoc projects, reporting and tasks as required with cross functional teams.
• Performs other duties and responsibilities as assigned.
OTHER SKILLS AND ABILITIES
• Proven high level of attention to detail and accuracy in a heavy data entry environment.
• Proficiency in Word, Excel and PowerPoint and Outlook.
• Must be prompt, reliable, have a sense of urgency, quick-thinking, problem-solving
• Provides excellent customer service
• Demonstrates ability to multi-task
• Ability to work independently, as well as part of a team in an office setting
• Assists with employee relations and conflict resolution.
• Demonstrates fantastic organizational and time management skills
EXPERIENCE REQUIREMENTS
• 2-4 years’ experience in a similar Human Resources role.
• Previous experience using HRIS & Payroll system. BambooHR and ADP WFN preferred.
• Strong interpersonal and communication skills (verbal and written) in team environment.
• Ability to work well under pressure and meet deadlines.
• Familiarity with Labor Laws including Federal and State: DOL, EEO, FMLA, FLSA, ADA, etc.
EDUCATION REQUIREMENTS
• Bachelor’s degree in Human Resources Management or Business preferred.
PHYSICAL REQUIREMENT ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• May be required to lift up to 30 lbs. If object is over 30 lbs. you are required to have written permission from your supervisor prior to lifting or moving the object.
• Frequent use of auditory, verbal and visual capabilities in order to adequately communicate via phone, computer and in person.
• Frequent sitting for extended periods of time to carry out administrative functions.
• Frequent concentration for extended periods of time, paying attention to detail to analyze information.
• Frequent use of hands to operate the computer or office equipment.
*This position is on-site and located in Houston, Texas. No relocation available at this time.
Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time.
EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status.