Position Summary
The Real Estate and Facilities Services Manager is responsible for managing and overseeing all aspects of Chord’s office space. This individual will develop and manage a world class work environment to enhance the employee experience and manage relationships across the enterprise. This individual will also lead a team responsible for the administrative functioning of multiple offices. This position is located in downtown Houston, TX. Level and salary commensurate with experience.
Essential Job Functions
Operational Management
Oversee the portfolio-wide real estate strategy (Houston, Colorado, Canada, Field sites)
Project manage build out of office space in alignment with company needs and project timeline
Engage with senior leadership and employees to ensure that real estate assets are deployed in alignment with Company culture
Oversee multiple functions of building projects including capital project buildouts, maintenance, site improvements, (ex. Building, parking areas, HVAC, mechanical, electrical, plumbing, utilities, and infrastructure systems)
Manage project schedules, identify risks, and clearly communicate to project stakeholders
Manage and implement office layout areas including offices, workstations, collaboration spaces, and conference rooms
Participate in technical meetings with clients, construction staff and internal and external technical and functional teams
Participate in budget reviews for each phase of a project, including planning, active work, and completion
Manage and prepare budget reports and variance reports for capital projects
Work with cross functional departments to ensure legal and safety compliance
Manage facilities (third party and building management) and office services teams
Administrative Oversight
Supervise day to day operations, developing and guiding the team to perform efficiently and effectively
Provide process and procedure training. Conduct financial/business analysis including preparation of reports.
Coordinate, oversee and/or manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work
Budgeting, tracking, and reporting financial metrics for real estate, facilities and office services, controlling costs and landing in budget
Implementing appropriate plans and programs to meet and/or exceed the financial objectives within the account
Implement processes and procedures to manage office needs (supplies, events, office moves)
Calendar management for the office
Coordination with all relevant vendors necessary for office operation
Oversee contingency planning and business continuity plans
Maintain a comprehensive understanding of daily operations, policies, and procedures; identify operational roadblocks and process gaps; and ensure effective roll out and adherence to workflow changes
Proactively solicit and problem solve issues faced by department needs
Oversee the administrative team to carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including email notices, office correspondence, memos, and presentations
Coordinate and manage appointments, meetings, and conference room schedules
Work with admin staff to ensure offices and other spaces are reserved for staff and visitors
Communicate with all levels of business functions including executive leaders, management, peers
This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.
Minimum Qualifications
Bachelor’s degree in a field of business, finance, architecture, or related field
7 years of proven and documented success in the asset/property management industry with direct practical experience setting up operations, operating and managing sophisticated facilities
Ability to lead diverse and distant teams through change and organizational transformation
Exceptional communication skills are required
Strong financial acumen and budget management experience
Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to, Project, Excel, Word, Outlook, and with skills to learn proprietary software systems utilized by the Company
Experience in all phases of property operations, inclusive of asset and property management functions
Experience with complex, highly technical commercial building system applications, including building system commissioning experience and set-up strategies
Active in community and industry organizations
Knowledge of key liability and legal issues in property management
Proactive; flexible with unexpected and challenging changes; ability to work under pressure and tight deadlines
Previous experience working with highly confidential and sensitive information required
Ability to work in a fast-paced and fluid environment, flexible with the demands of a growing company
Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred Qualifications
Certification in Facilities Management a plus
EEO Statement:
Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.