Director of Human Resources and Administration

Essential Job Responsibilities:

Human Resources

• Interfaces with affiliated company’s Human Resource Specialists in the areas of FMLA, Benefits and Compensation to provide direct full-service HR to 120+ employees in multiple locations and operations.  Also includes Insurance Department interface regarding workers compensation claim coordination as needed

• Salary and bonus administration; determines appropriateness of grade levels and survey data by doing research and evaluating the market.
• Review weekly and biweekly payroll process ensuring hours are accurate and providing final approval.
• Oversee recruitment efforts of all personnel, including writing and placing job postings and scheduling interviews for management.
• Process Verification of Employments (VOEs) and respond to employment inquiries.
• Prepares and updates job descriptions and presents to employees for acknowledgement and signature
• Ensures new employee documents are completed in compliance with state and federal regulations; follows-up with new employee to confirm understanding of benefits and new hire paperwork
• Provides independent contractor administration and compliance by working directly with independent contractor or 3rd party administrators for background checks, contracts and confidentiality agreements
• Administers the leave and FMLA process to ensure compliance
• Manages the separation process. Prepares separation documents, enters information into HRIS system, and assists managers in planning and organizing involuntary terminations.  Conducts and analyzes exit interviews to determine the cause of voluntary separation and make recommendations for workplace enhancements. Provides direction for responding to unemployment claims.
• Conducts workplace investigations and recommends appropriate action to management.  Offers advice and counsel to assist in resolving workplace grievances.
• Manage employee branding initiatives such as recruitment brochures, website content, etc. to ensure alignment with the core values.
• Partners with Benefits team to create clear, effective communication strategies around benefits offerings during the Open Enrollment process.
• Maintains employee handbooks.  Administers and interprets human resources policies and procedures and suggests changes in policies and procedures based on employee and company needs.
• Oversee the maintenance of all electronic employee data in the HRIS & Payroll systems.
• Prepares custom reports for principals including organization charts, employee emergency contact list, vacation and sick time.
• Nurtures a positive working environment through activities, events, etc.
• Maintain HR Systems and processes.
• Attending interdepartmental meetings with other managers and establishing relationships
• Ensures compliance with federal, state, and other applicable laws. 
• Performs special projects as needed.

Safety

• Identifies and anticipates safety and health concerns and hazards by surveying environmental, operational, and occupational conditions; rendering opinions on new equipment and procedures; investigating violations; and recommending preventive programs
• Guides and promotes safe work performance by developing safety systems, policies, and procedures; developing safety campaigns, communications, and recognitions; and training managers and employees; includes First Aid Certification/Re-certification and AED service & training
• Complies with federal, state, and local safety regulations by studying existing and new legislation, anticipating future legislation, interpreting standards, enforcing adherence to regulations, and advising management on needed actions
• Enforces safety policies by conducting inspections, reporting statistics, and advising managers and employees

Other Job Responsibilities:

• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results, as needed.